Progress Report Format

The reporting format is available in all three national languages. See our Sinhala and Tamil sections of the website for more.

These documents are also available at the FLICT office.
Reports should not exceed 5 pages (without annexes). When preparing Progress Report please refer to the approved proposal.

General Information: (Refer to cover sheet in proposal)

• Name of organisation, address, telephone no., contact person etc
• Project title
• Project location (target areas)
• Implementation period and reporting period
• Total budget approved by FLICT, amount received and amount utilised
• Signature of person responsible, date and place

1. Project Background and Identified Problems

Is there a need to update the initial conflict analysis of your proposal?
Briefly describe any negative or positive changes relevant to the project.

2. Expected Changes (Impact), Indicators and Means of Verification (Refer to the matrix in original proposal)

Overall Impact

• What have you already achieved on the way to your expected impact? (For example: What use have the target groups made of immediate project output(services / products)? Are there already any changes in your conflict environment that can be attributed to your project?)
• Critically re look at the indicators in your proposal? Is there a need to change or improve on your indicators
• Can you anticipate or observe unintended negative impacts caused by the implementation of your project?
• Have you observed unintended positive changes resulting from your project? Where have you been positively surprised?

3. Strategy and Implementation of the Project

What are the main challenges you encountered? Do you see a need for adjustments (e.g. should you drop certain activities and adopt new ones? Is the timeline still realistic?

4. Target Group(s)

How many direct and indirect beneficiaries have you reached? Are your targets still realistic?

What strategies have you used to ensure people's participation? What can be improved?

5. Risks and Obstacles

Where do you see internal weaknesses in your own project implementation? Do you need capacity building? In which area?

Which external developments could have or have already a negative impact on your project and put its success at risk? What can be done to change this situation?

6. Sustainability

Revisit methods proposed to ensure institutional and financial sustainability of your project Are these methods still realistic? Any new ideas?

7. Monitoring and Evaluation:

Note: The financial report is a separate document from the progress report. However, both are necessary to release the next instalment.